Natural accounts are codes for grouping and tracking transaction types. Every request for a purchase order (PO) or request for a check requires a natural account. This page lists ONLY the natural accounts that are allowable for check requests.
A check request is a method for paying an invoice that was NOT authorized in advance with a PO, but only if the transaction is allowable for a check request. A check request is NOT a substitute for a PO, but an allowable exception for certain transaction types.
If the natural account for the transaction is NOT on this list, the invoice cannot be paid with a check request and may represent an unauthorized purchase. Use the Non-Catalog Supplies form to request a retroactive PO (with invoice attached) to resolve an unauthorized transaction.
Printable PDF of Allowable Natural Account Codes for Check Requests
| * NOT for software, software as a service (SaaS), or other online and/or cloud services |
| ** For print invoices LESS than $2500, only. Print jobs more than $2500 must be quoted and a PO issued IN ADVANCE |
| *** NOT for AV or presentation system installations (classrooms, presentation systems, displays, digital signage, etc) |
| NAT ACCT | DESCRIPTION |
| 6111 | TELECOM VENDORS – ANNUAL LOCAL SERVICE |
| 6112 | PHONE SERVICE - MOVE/ADD |
| 6113 | TELECOM VENDORS – PHONE REPAIR |
| 6114 | TELECOM VENDORS - LONG DISTANCE SERVICE |
| 6115 | TELECOM VENDORS – ATT LONG DISTANCE |
| 6116 | TELECOM VENDORS - OTHER LONG DIST COSTS |
| 6121 | TELECOM VENDORS – LOCAL LEASED LINES |
| 6122 | TELECOM VENDORS – LONG DIST LEASED LINES |
| 6123 | TELECOM VENDOR – MOVE/ADD SUBCONTRACT |
| 6124 | TELECOM VENDORS - ABSORBED PHONE COSTS |
| 6131 | FAX AND SIMILAR EXPENSES |
| 6132 | CELLULAR AND BEEPER EXPENSES |
| 6133 | TELECOM VENDORS - OTHER TELEPHONE COSTS |
| 6134 | CELL PHONE - UNIVERSITY ISSUED PROPERTY |
| 6141 | DELIVERY & MAILING-POSTAGE |
| 6142 | POSTAGE UNALLOWABLE |
| 6214 | GRANTS USE ONLY KATRINA |
| 6215 | EMBA REIMBURSED EXPENSES |
| 6221 | LICENSES, DUES, MEMBERSHIPS (NOT for software)* |
| 6222 | ADVERTISING EXPENSES |
| 6223 | ADVERTISING EXPENSES UNALLOWED |
| 6224 | BOOKS, PUBLICATIONS, AND SUBSCRIPTIONS (NOT for software)* |
| 6225 | ADVERTISING - CLINICAL TRIALS |
| 6226 | LICENSING FEES* |
| 6227 | INSTITUTIONAL DUES AND MEMBERSHIPS (NOT for software)* |
| 6228 | PROMOTIONAL/MARKETING EXPENSES |
| 6231 | PRINTING & COPYING VENDORS < $2500 (PO required if more than $2500)** |
| 6233 | EDUCATIONAL MEDIA VENDORS |
| 6235 | TELEVISION/AUDIO VISUAL EXPENSES (NOT for installed AV systems)*** |
| 623A | COMMUNITY RELATIONS |
| 6243 | COPYING |
| 6244 | MICROFICHE SERVICES |
| 6245 | MICROFILM SERVICES |
| 6313 | LABORATORY SERVICES - CLINICAL |
| 6314 | LABORATORY - OUTSIDE SERVICE PROVIDERS |
| 6332 | ANIMAL NECROPSY SERVICES |
| 6333 | ANIMAL ELECTRON MICROSCOPY |
| 6334 | VIVARIAL ASSISTANCE |
| 6335 | ANIMAL X-RAY SERVICES |
| 6336 | ANIMAL HISTO-PATHOLOGY SERVICES |
| 6337 | ANIMAL CLINICAL LAB SERVICES |
| 6338 | FLOW CYTOMETRY SERVICES |
| 6339 | VIRAL DIAGNOSTIC |
| 633A | CRYOTOMY |
| 633B | CONFOCAL MICROSCOPY |
| 633C | MICROARRAY |
| 633D | DIAGNOSTIC PARASITOLOGY |
| 633E | GENE THERAPY FEES |
| 633F | MAJOR HISTO COMPLEX (MHC) |
| 633G | VIRUS ISOLATION PRODUCTION (VIP) |
| 633H | VECTOR-BORNE DISEASES |
| 633I | REDERIVATION SERVICES |
| 633J | RESIDENT RESEARCH PROJECT COSTS |
| 633K | AEROBIOLOGY |
| 633L | BIOMEDICAL ENGINEERING |
| 633M | STAINING SERVICES |
| 6341 | DRUG STUDIES PARTICIPANT |
| 6342 | PARTICIPANT SUPPORT |
| 6343 | QUALITY CONTROL STUDIES PARTICIPANTS |
| 6344 | PARTICIPANT INCENTIVES |
| 6374 | ENRICHMENT MANIPULANDA |
| 6377 | SHIPPING SUPPLIES |
| 6379 | CLASSROOM SUPPLIES AND TESTING MATERIALS (NOT for software)* |
| 6411 | DEBT SERVICE - PRINC |
| 6412 | DEBT SERVICE - INT |
| 6413 | BANK FEES – SERVICE AND PROCESSING |
| 6414 | CAPITALIZED INTEREST |
| 6415 | OTHER INTEREST EXPENSE |
| 6416 | INTEREST EXPENSE – BANK LENDORS |
| 6417 | INTERNAL INTEREST PAYMENT |
| 6418 | INTERNAL PRINCIPLE PAYMENT |
| 6511 | LIBRARY ACQUISITIONS - BOOKS |
| 6512 | LIBRARY ACQUISITIONS - UPDATES |
| 6513 | LIBRARY ACQUISITIONS - SUBSCRIPTIONS |
| 6514 | LIBRARY ACQUISITIONS - OTHER |
| 6515 | LIBRARY ON-LINE DATABASE EXPENSE |
| 6516 | INTERLIBRARY BORROWINGS |
| 6517 | OTHER LIBRARY SERVICES |
| 6518 | LIBRARY BINDING VENDORS |
| 6519 | BINDING EXPENSES - PRESERVATION |
| 6520 | LIBRARY CAPITALIZATION |
| 6611 | TRAINEE STIPENDS |
| 6612 | TRAINEE TUITION |
| 6613 | TRAINEE TRAVEL |
| 6614 | TRAINEE MISCELLANEOUS EXPENSES |
| 6711 | ACCOUNTANTS OR AUDITORS FEES |
| 6712 | ATTORNEYS FEES |
| 6713 | OTHER PROFESSIONAL AND CONSULTING |
| 6714 | CONSULTANT TRAVEL |
| 6715 | INTERNAL MANAGEMENT FEE |
| 6716 | IRB FEE |
| 6717 | OTHER BUSINESS ENTITIES - DOMESTIC |
| 6718 | ACTUARIES |
| 6719 | APPRAISORS |
| 671A | FUND RAISERS |
| 671B | INSURANCE RISK ANALYSTS |
| 671C | LOBBIESTS |
| 671D | REGULATORY EXPERTS |
| 671F | OTHER INDEP CONTRACTORS - BUSINESS ENTITIES |
| 671G | GUEST SPEAKERS, PANELISTS OR ARTISTS |
| 671H | FINES & PENALTIES – LEGAL PROCEEDINGS |
| 671J | PROFESSIONAL SERVICES-CLINICAL CARE PROVIDERS |
| 671X | OTHER PROFESSIONAL FEE RECHARGE |
| 6721 | OTHER BUSINESS ASSOCIATES - DOMESTIC |
| 6722 | OTHER INDEP CONTRACTORS - BUSINESS ASSOCIATE |
| 6723 | ROYALTIES |
| 6731 | CONTRACTOR FEES |
| 6732 | PLANT FUND CAPITALIZATION OF COSTS |
| 6741 | MEDICAL EXAMINATIONS |
| 6742 | PATIENT CARE |
| 6812 | RENTAL EXPENSE – OTHER DOMESTIC |
| 6813 | RENTAL EXPENSE - DORMITORY ROOM |
| 6814 | UNIVERSITY LEASED VEHICLES - DOMESTIC |
| 6817 | LCRC DEPARTMENT RENT ALLOCATION |
| 6825 | MAJOR PLANT MAINT & REPAIRS-ELEVATORS |
| 7111 | UTILITIES - GAS SERVICE |
| 7112 | UTILITIES - ELECTRICAL SERVICE |
| 7113 | UTILITIES - WATER AND SEWERAGE SERVICE |
| 7114 | UTILITIES - THERMAL SERVICES |
| 7115 | ENERGY CONSERVATION VENDORS |
| 7116 | UTILITIES – LEASED SPACE |
| 7127 | MINOR PLANT MAINT & REPAIRS-<$50 K |
| 7132 | UNIVERSITY OWNED VEHICLES – FUEL COSTS |
| 7141 | PEST CONTROL VENDORS |
| 7142 | JANITORIAL VENDORS |
| 7143 | WASTE DISPOSAL VENDORS |
| 7282 | CONSTRCT CONTRACTOR LARGE PROJ >50K (FAC SVCS USE ONLY) |
| 7283 | CONSTRCT CONTRACTOR SMALL PROJ <50K (FAC SVCS USE ONLY) |
| 7311 | INSURANCE PREMIUMS - CASUALTY |
| 7312 | INSURANCE PREMIUMS - PROPERTY |
| 7313 | ACGME RESIDENT HEALTH, LIFE, DISABILITY, IMMUNO |
| 7314 | SELF INSURANCE CLAIM - LOSS |
| 7315 | SELF INSURANCE CLAIM - AUTO |
| 7316 | SELF INSURANCE CLAIM - ATHLETICS |
| 7317 | SELF INSURANCE CLAIM - PROPERTY |
| 7318 | SELF INSURANCE CLAIM - PERSONAL INJURY |
| 7319 | SELF INSURANCE CLAIM - GEN LIABILITY |
| 731A | INSURANCE PREMIUMS - DEPT DOMESTIC USE |
| 731B | INSURANCE PREMIUMS – GEN COUNSEL USE |
| 731C | MALPRACTICE - PCF |
| 731D | MALPRACTICE - SELF FUNDED TRUST |
| 731E | MALPRACTICE - EXCESS RISK PREMIUM |
| 7321 | FINANCIAL AID |
| 7322 | FINANCIAL AID REFUNDED FROM AGENCY |
| 7323 | FINANCIAL AID - ROOM ATHLETICS |
| 7324 | FINANCIAL AID - BOARD ATHLETICS |
| 7325 | STUDENT AID AWARDS - BOOKS |
| 7331 | REGULAR TUITION WAIVER – CURRENT EE |
| 7332 | REGULAR TUITION WAIVER – FAMILY MEMBERS |
| 7333 | EXTENDED TUITION WAIVER – FORMER EE |
| 7334 | GRADUATE TUITION WAIVER – CURRENT EE |
| 7336 | GRADUATE TUITION WAIVER – FORMER EE |
| 7341 | TUITION ALLOWANCE - UNDERGRADUATE DEGREE |
| 7342 | TUITION ALLOWANCE - MASTERS DEGREE |
| 7343 | TUITION ALLOWANCE - PHD DEGREE |
| 7344 | TUITION ALLOWANCE - PROFESSIONAL DEGREE |
| 7411 | ATHLETIC GAME SERVICE VENDORS |
| 7412 | ATHLETIC PRESEASON SERVICE VENDORS |
| 7413 | MEDICAL EXPENSES |
| 7414 | MEDICAL AND SURGICAL SUPPLIES - OTHER |
| 7415 | HALF TIME EXPENSES |
| 7416 | PRIZES AND AWARDS ATHLETICS |
| 7417 | PRESEASON FOOTBALL CAMP |
| 7418 | ATHLETIC GAME DAY GUARANTEES |
| 7419 | OTHER ATHLETIC EXPENSES* |
| 7421 | SAFETY AND SECURITY VENDORS |
| 7422 | LOCAL COMMUTING – QUAL LEASED PARKING |
| 7431 | BAD DEBT EXPENSE |
| 7432 | BILLING AND/OR COLLECTION AGENTS |
| 7441 | DELIVERY & MAILING –FREIGHT & TRANSPORT |
| 7442 | LOGISTICAL SERVICES VENDORS |
| 7451 | POST ALLOWANCES |
| 7452 | EDUCATION ALLOWANCES |
| 7453 | HOUSING ALLOWANCES |
| 7454 | UNIVERSITY LEASED VEHICLES - FOREIGN |
| 7455 | OTHER BUSINESS ASSOCIATES - FOREIGN |
| 7456 | RELOCATION - QUALIFIED MOVING |
| 7457 | VISITING FACULTY ALLOWANCES |
| 7458 | IN COUNTRY TRAVEL AND PER DIEM |
| 7459 | IN COUNTRY WORKSHOP/CONFERENCE EXPENSE |
| 745A | IN COUNTRY TRAINING EXPENSE |
| 745B | IN COUNTRY OFFICE EXPENSE |
| 745C | IN COUNTRY RENTAL EXPENSE |
| 745D | IN COUNTRY CONSULTANT EXPENSE |
| 745E | IN COUNTRY SERVICE CONTRACTS |
| 745F | IN COUNTRY INSURANCE PREMIUMS |
| 745G | IN COUNTRY SURVEY/DATA COLLECTION |
| 7461 | TEMPORARY LABOR AGENTS |
| 7462 | TEMPORARY EMPLOYEE BENEFITS |
| 7463 | TRANSCRIPTION VENDORS |
| 7521 | ENTERTAINMENT EXPENSES |
| 7522 | LOCAL MEAL - ON CAMPUS |
| 7523 | MEETING EXPENSES UNALLOWABLE |
| 7532 | TRAVEL - DOMESTIC TRANSPORTATION - BUS ASSOC |
| 7533 | DOMESTIC TRANS UNALLOWABLE |
| 7534 | TRAVEL - FOREIGN TRANSPORTATION - BUS ASSOC |
| 7535 | FOREIGN TRANS UNALLOWABLE |
| 7536 | DOMESTIC TRAVEL ROOM/MEALS/OTHER - BUS ASSOC |
| 7537 | DOM ROOM/MEAL/OTH UNALLOWABLE |
| 7538 | TRAVEL - FOREIGN ROOM/MEALS/OTHER - BUS ASSOC |
| 7539 | FOREIGN ROOM/MEAL/OTH UNALLOWABLE |
| 753A | CONFERENCE REGISTRATION FEES |
| 753B | RENTAL CAR EXPENSE - ENTERPRISE |
| 753C | RENTAL CAR EXPENSE - OTHER |
| 753D | GRANTS USE ONLY KATRINA |
| 753K | LOCAL LODGING - ON CAMPUS |
| 753L | LOCAL MEAL OR SNACKS - DE MINIMIS EVENT |
| 753M | LOCAL MEAL - OFF CAMPUS EMPLOYEES ONLY |
| 753N | SPONSORED PROJECTS MEETING EXPENSE |
| 7541 | RECRUITMENT EXPENSES |
| 7542 | BUSINESS ENTERTAINMENT - VISITING FACULTY |
| 7543 | BUSINESS ENTERTNMNT – PRSPCTVE/CRRNT STUDENT |
| 7544 | BUSINESS ENTERTAINMENT – PROSPECTIVE EE |
| 7545 | BUSINESS ENTERTNMNT – PRSPCTVE/CRRNT DONOR |
| 7546 | BUSINESS ENTERTNMNT – OTHER BSNSS ASSOCIATES |
| 7547 | ENTERTAINMENT COSTS - OTHER |
| 7551 | JOB RELATED ED ASSISTANCE - DOMESTIC |
| 7552 | TUITION EXCHANGE |
| 7561 | FOREIGN PROGRAMS EXPENSE |
| 7811 | ACCOUNTING USE ONLY |
| 7821 | OVERHEAD |
| 7832 | LEASEHOLD AMORTIZATION |
| 7841 | LOAN FUND MATCHING |
| 7842 | PRIZES AND AWARDS |
| 7844 | DEATH BENEFIT EXPENSES |
| 7845 | INSTITUTIONAL DONATIONS |
| 784A | RECOGNITION AWARDS – DE MINIMIS |
| 784B | RECOGNITION AWARDS - QUALIFIED SAFETY |
| 784C | RECOGNITION AWARDS -QUAL LENGTH OF SERV |
| 7852 | OTHER EXPENSES UNALLOWABLE |
| 7853 | CREDIT CARD CHARGE BACKS |
| 7854 | GRANTS USE ONLY KATRINA |
| 7856 | CREDIT CARD/PROCESSING FEES |
| 7861 | TAX EXPENSE – STATE INCOME TAXES |
| 7862 | CITY SALES TAX EXPENSES |
| 7863 | UBIT TAXES |
| 7953 | LOANS WRITTEN OFF |
| 7954 | LOAN COLLECTION EXPENSES |
| 7956 | ENDOWMENT EXPENSES |
| 7957 | LOSS ON DEFEASANCE |
| 7963 | FPP REMITTANCES TO TUHC |
| 8121 | BOARD PLAN FOOD VENDORS |
