eProcurement: Guide to Contracts and Agreements
A contract is an agreement between parties that specifies goods or services in exchange for a consideration (payment). The contract will include terms and conditions that must be followed, and will usually require signatures of representatives from both parties. A signed contract binds the university to the supplier's contract terms, so approach with caution!
Contract Legal Review - contracts must be reviewed by Tulane legal counsel before they may be signed
Contract Requisitions - requirements for setting up a requisition for a PO with an attached contract
Contract Funding Approval - a contract that commits the university to an expense should only be signed after funds have been approved
Contract Signing Authority - only certain individuals are authorized to sign contracts on behalf of the university
Request contract review: Forward contract to Tulane legal counsel for review. If necessary, work with legal counsel to revise contract
Create requisition and attach contract: Start an eProcurement requisition for a PO and attach the final (unsigned) contract; also attach documentation of the legal review (usually the email thread)
After financial approvals, seek contract signatures: When the requisition has completed all financial approval steps (but before the PO has been issued) you may seek contract signatures. Coordinate with the supplier for their representatives' signatures.
Attach fully signed contract to requisition: When contract has been fully signed, attach the document to the eProcurement requisition; Purchasing will issue the completed PO and the fully signed contract to the supplier.
If you have questions or comments about these instructions, please email to SciQuest.Support@tulane.edu
